1. General Information and Mandatory Details

General Information

This section provides an overview of what happens to your personal data when you visit our website. “Personal data” refers to all information that can be used to identify you personally. For more detailed information on data protection, please refer to our Data Protection Declaration provided below.

2. Data Collection on This Website

Who is responsible for data collection on this website?

The website operator is responsible for processing data on this website. You can find their contact information under the section “Information about the responsible party” in this Privacy Policy.

How do we collect your data?

Your data is collected when you provide it to us, such as by contacting support. Additionally, our IT systems automatically record technical data (e.g., web browser, operating system, time of access) when you visit the website. This data is collected with your consent.

Why do we use your data?

Some data is collected to ensure the website operates error-free. Other data helps us analyze user behavior to improve the website’s functionality and your experience.

Your Rights Regarding Your Data

You have several rights concerning your personal data:

• Request information about the origins, recipients, and purposes of your stored personal data at any time without charge.
• Request correction or deletion of your data.
• Revoke consent for data processing at any time for future processing.
• Request restriction of your data processing under certain conditions.
• File a complaint with the relevant supervisory authority if you believe your data protection rights have been violated.

For any questions about data protection, feel free to contact us at any time.

3. External Hosting

Our website is hosted by an external service provider, which means that any personal data collected on this site is stored on the host’s servers. This data can include IP addresses, contact requests, metadata, communications, contract information, contact details, names, web page accesses, and other data generated through website interactions.

The use of an external host serves two main purposes:

1. To fulfill contracts with our potential and existing customers (as per Art. 6(1)(b) GDPR).
2. To ensure the secure, fast, and efficient provision of our online services by utilizing a professional service provider (as per Art. 6(1)(f) GDPR).

Our hosting provider will only process your data to the extent necessary to fulfill its performance obligations and in accordance with our instructions. This ensures that your data is managed securely and efficiently.

4. Data Protection Information

The operators of this website prioritize the protection of your personal data and handle it confidentially in accordance with statutory data protection regulations and this Data Protection Declaration. Personal data refers to information that can be used to identify you personally. This declaration outlines what data we collect, how we collect it, and for what purposes.

Controller Information

The entity responsible for data processing on this website is: E-mail: [email protected]

The controller is the natural person or legal entity that decides on the purposes and means of processing personal data.

Data Transfer and Storage

• Data Transfer to Non-EU Countries: Tools from companies based in the United States or other non-EU countries may be integrated into our website. If these tools are active, your personal data might be transferred to these countries. These countries may not have data protection laws equivalent to the EU, potentially exposing your data to government surveillance.
• Storage Duration: Your personal data will be retained until the purpose for which it was collected no longer applies. Data will be deleted if you request its removal, revoke your consent, or if storage is no longer legally required.

Your Rights

• Revocation of Consent: You have the right to revoke your consent to data processing at any time, which will affect future data processing activities.
• Right to Object (Art. 21 GDPR): You have the right to object to data processing based on Art. 6(1)(e) or (f) GDPR due to personal reasons. This also applies to profiling based on these provisions. If you object, your data will no longer be processed unless compelling legitimate grounds are demonstrated.
• Right to File a Complaint: If you believe your data protection rights have been violated, you have the right to file a complaint with a supervisory authority.
• Right to Data Portability: You can request that data we process automatically based on your consent or to fulfill a contract be handed over to you or a third party in a machine-readable format. Direct transfer is only feasible if technically possible.
• SSL/TLS Encryption: This website uses SSL/TLS encryption for security reasons and to protect the transmission of sensitive data. You can identify an encrypted connection by the “https://” in your browser’s address bar and the lock icon.
• Information, Rectification, and Deletion of Data: You have the right to request information about your stored personal data, its source, recipients, and purpose at any time. You also have the right to request the rectification or deletion of your data.
• Right to Restrict Data Processing: You can request restrictions on processing your personal data under certain conditions, such as disputing the accuracy of your data, unlawful data processing, or if the data is no longer needed but you require it to exercise legal claims.

Rejection of Unsolicited E-mails

We object to the use of our contact information for sending unsolicited promotional material. We reserve the right to take legal action against unsolicited advertising, such as spam emails.

Data Collection and Usage

Cookies

Our website uses cookies, small text files stored on your device, to enhance user experience. These cookies can be session-based (deleted after your visit) or persistent (remain until deleted). Third-party cookies may also be used for additional services like payment processing. Cookies serve various functions, such as ensuring website functionality, analyzing user behavior, and displaying advertisements. Essential cookies are stored based on legitimate interests (Art. 6(1)(f) GDPR), while others require your consent (Art. 6(1)(a) GDPR), which can be revoked anytime.

Managing Cookies:

You can configure your browser to notify you about cookie usage, accept cookies selectively, or reject them altogether. Disabling cookies may limit website functionality. For third-party or analytical cookies, specific consent will be sought.

Cookie Consent

While browsing WinArena, you might encounter a cookie-consent banner. By clicking “I agree,” you consent to the use of cookies to optimize your experience. These cookies do not track personal data and are not shared with third parties.

Server Log Files

Our website provider automatically collects and stores data in server log files, which include:

• Browser type and version
• Operating system
• Referrer URL
• Hostname of the accessing computer
• Time of server request
• IP address

This data is necessary for the technical operation and optimization of the website (Art. 6(1)(f) GDPR) and is not merged with other data sources.

Contact via E-mail

If you contact us via email, we store and process your data (name, request) to address your inquiry. This data is processed based on contractual necessity (Art. 6(1)(b) GDPR) or legitimate interest (Art. 6(1)(f) GDPR). Your data is retained until you request deletion, revoke consent, or it is no longer needed.

Third-Party Services

We may use third-party tools to enhance functionality and analyze user behavior on WinArena. These tools, like Google Analytics, may collect data such as IP addresses and cookie information, but do not track personal data. Data transfer to the US and other non-EU countries may occur, which may not offer the same level of data protection as the EU.

Comment Function

When using the comment function, we store your comment, email address, and username (if not anonymous). Comments and related data are retained until the associated content is deleted or removal is required for legal reasons. This processing is based on your consent (Art. 6(1)(a) GDPR), which you can revoke at any time.

Analysis Tools and Advertising

Google Tag Manager

We use Google Tag Manager, provided by Google Ireland Limited, to manage and integrate tracking and statistical tools on our website. This tool does not create user profiles, store cookies, or conduct independent analyses. It only collects your IP address, which may be transferred to Google’s parent company in the US. Google Tag Manager is used based on legitimate interest (Art. 6(1)(f) GDPR) for efficient tool integration and management. If consent has been requested, processing is based on consent (Art. 6(1)(a) GDPR) which can be revoked at any time.

Google Analytics

Our website uses Google Analytics, a web analysis service by Google Ireland Limited. This tool helps us analyze visitor behavior, including pages accessed, time spent, operating systems used, and user origin. Google Analytics may create user profiles using cookies or device fingerprinting and typically transfers this data to a Google server in the US. The tool is used based on legitimate interest (Art. 6(1)(f) GDPR) to optimize our services and advertising activities. If consent has been requested, processing is based on consent (Art. 6(1)(a) GDPR), which can be revoked at any time. Data transmission to the US is based on Standard Contractual Clauses (SCC). These tools help us understand user behavior and improve our website and advertising. Your IP address may be transferred to the US under GDPR regulations. Processing is based on legitimate interest or user consent, which can be withdrawn anytime.

Marketing and Communication

Newsletter

To subscribe to our newsletter, we need your email address and consent. Your data is used solely for sending the newsletter and is not shared with third parties. Your consent (Art. 6(1)(a) GDPR) can be revoked at any time by clicking the “Unsubscribe

5. Marketing and Communication

 Online Marketing and Partner Programs

We participate in affiliate partner programs. When you click on a promotional ad on our site and make a transaction (e.g., a purchase), we earn a commission. Affiliate partners use cookies or similar technologies to identify and confirm the referral and transaction. Data processing is based on legitimate interest (Art. 6(1)(f) GDPR). If consent for cookies is requested, it is based on consent (Art. 6(1)(a) GDPR), which can be revoked at any time.

 Newsletter

To subscribe to our newsletter, we need your email address and consent. Your data is used solely for sending the newsletter and is not shared with third parties. Your consent (Art. 6(1)(a) GDPR) can be revoked at any time by clicking the Unsubscribe link in the newsletter. Data is stored until you unsubscribe, after which it will be removed from the distribution list. We may also blacklist your email to prevent future mailings, which serves our legitimate interest (Art. 6(1)(f) GDPR). You may object to this storage if your interests outweigh our legitimate interest.

 Additional Information

Rejection of Unsolicited E-mails

We object to the use of our contact information for sending unsolicited promotional material and may take legal action against unsolicited advertising, such as spam emails.

SSL/TLS Encryption

This website uses SSL/TLS encryption for security reasons and to protect the transmission of sensitive data. You can identify an encrypted connection by the https:// in your browsers address bar and the lock icon.

Data Transfer to Non-EU Countries

Tools from companies based in the US or other non-EU countries may be integrated into our website. If active, your personal data might be transferred to these countries. These countries may not have data protection laws equivalent to the EU, potentially exposing your data to government surveillance.

Storage Duration

Your personal data will be retained until the purpose for which it was collected no longer applies. Data will be deleted if you request its removal, revoke your consent, or if storage is no longer legally required.

Your Rights

– Revocation of Consent: You can revoke your consent to data processing at any time, affecting future data processing activities.

– Right to Object (Art. 21 GDPR): You can object to data processing based on Art. 6(1)(e) or (f) GDPR due to personal reasons. This also applies to profiling. If you object, your data will no longer be processed unless compelling legitimate grounds are demonstrated.

– Right to File a Complaint: If you believe your data protection rights have been violated, you can file a complaint with a supervisory authority.

– Right to Data Portability: You can request that data we process automatically based on your consent or to fulfill a contract be handed over to you or a third party in a machine-readable format. Direct transfer is only feasible if technically possible.

This organized and condensed text ensures compliance with GDPR regulations and highlights users’ rights to manage their data.